It is important that all sickness absences are promptly recorded in SAP transaction CAT2, in line with our Sickness Absence Policy. Unfortunately, it seems that this is not happening in all cases and this can affect how well we can support the person who is off sick, as well as the accuracy of our sickness absence reports. We hope that this summary reminder is helpful.

Responsibility

• Line Managers must ensure that sickness absence is recorded in CAT2 and that the necessary paperwork to support the sickness absence is provided (self certificate and/or fit notes).
• At a few of our largest sites we have Time Administrators and they record absences in CAT2 on behalf of the Line Manager, who must provide them with the details.
• If the sickness absence becomes long term (over 30 calendar days) HR Admin will take over recording the absence in CAT2 so that we pay correctly. Line managers must keep HR Admin informed.

Deadline

All sickness absence should be recorded and updated in CAT2 before payroll deadline each month please.

Absence due to COVID symptoms or a positive COVID test

Must be recorded and managed in the same way as any other sickness absence i.e. self-certificate and Return to Work Form completed, absence entered into CAT2.

For employees more vulnerable to the effects of COVID, Managers should consider whether an Individual Risk Assessment is needed.

Access to CAT2

For anyone who has lost access to CAT2, please contact the GSC to request reinstatement of access.

Access to CAT2 is automatically suspended if the user has not logged into CAT2 for 45 days. This is a global policy, so please try to get into the habit of logging in regularly to avoid this issue.

CAT2 is not affected by the SAP Cloud transformation.

As a short-term measure, while the waiting for GSC to reinstated access to CAT2, Managers should send details of any sickness absence to hradmin@cemex.com and ask them to record the absence in SAP.

Return to Work Meetings

A Return to Work meeting should be arranged for anyone returning to work from sickness absence and Line Managers must complete a Return to Work form which should be sent to hradmin@cemex.com, along with fit notes and self-certificates, as appropriate.

Below you can download the Sickness Absence Policy, and Self-Certification Form:

Sickness Absence Policy   Sickness Absence Policy February 2022.pdf

Self-Certification Form    Appendix 2 – Self Certification Form Feb 2022.docx

Managers are able to download the Return to Work form here: Appendix 3 – Return to Work Meeting Form Feb 2022.doc

For general sickness absence queries, please contact gb-hrcentraladmin@cemex.com. For advice on COVID related absences, Line Managers should contact their HR Business Partner.

Thank you for your support.