Do you know how many meetings you have attend this year? We did internal research and found out that here at Cemex, in less than six months, there are records of more than 2,000,000 meetings!
That´s a big number even for a company as big as ours. With our Effective Meetings initiative we want to improve employees’ work-life balance by learning how to be more efficient in our time and have better management of our agenda.
In previous articles we have talked about the recommendations BEFORE sending an invite. But today we would like to share with you some recommendations to follow DURING your meetings.
It´s amazing the quantity of hours we spend just in attending to meetings, not to mention the time it takes us to prepare the materials and presentations.
Taking care of your and your coworkers’ time is essential for fostering a positive work environment and building strong relationships. Here are our Top Three recommendations that will help you achieve this:
- Prepare an agenda beforehand: You will be surprised at how such a simple action as listing the topics to be discussed, allocate time for each, and sharing it with participants in advance will have a big impact in your meeting.
- Keep It Focused: During the meeting stick to the agenda. Avoid tangents and unrelated discussions that will consume time from the main topics.
- Start and End on Time: Respect everyone’s time by starting and ending promptly. Avoid unnecessary delays.
By implementing these best practices you can transform your meetings into effective platforms for communication and progress, ultimately enhancing productivity and job satisfaction across your team.
Coming up next: Make your meetings active!