Cemex has updated our Global Data Retention Policy. The purpose of the updated Policy is to achieve effective data management, to reduce the amount of unnecessary, redundant, and outdated data retained by the Cemex Group and its employees, so that information is not kept longer than necessary or required. For this reason, all Cemex employees will be responsible for periodically reviewing their emails in order to apply the appropriate Retention Tag enabled in Outlook. Retention Tags are based on their significance and local legal requirements and will determine the period the emails will be retained for.
Compliance with this Policy is mandatory for all employees and any other person that has access to Cemex Group’s computers, networks, and data owned or managed by the Cemex Group.
Action required by you
This Policy becomes effective in the UK on 2nd February 2026. After this date, emails 180 days and older that were not tagged will be automatically deleted. Additionally, calendar items will automatically be deleted 365 days after creation date. The Policy also reiterates that non-business data should not be stored on Cemex devices.
You will need to continuously tag relevant emails to retain them. Please make sure that if you need to retain certain emails for longer than 180 days, you need to assign the corresponding 5 or 10-year retention tag, based on operational and legal requirements before 2nd February 2026. This applies to both employee and shared inbox emails.
For more information about the Policy, exceptions, more about non-business and Cemex data and support for applying retention tags cleck HERE
We are also sharing a comprehensive Questions and Answers sheet with advice from our UK IT team, you can find it HERE.
If you have any further questions, please contact the GSC.