Please be reminded that all holidays for all UK employees must be included on CAT 2 and in good time. There are two important reasons for this.

To help make sure we are all taking our holidays, which is important for our wellbeing and work life balance.  For some groups of employees, we need to calculate their holiday pay, so to pay them correctly we need to know when they are taking holiday.

Line Managers are responsible for ensuring that all holidays are recorded in CAT2 for their direct reports. However, the person that enters your absence in CAT2 varies, depending on the arrangements in your own business area. It might be you, your Line Manager, or a Time Administrator. If you are unsure please ask your Line Manager or HR Business Partner.

If managers or employees are not able to enter holidays into CAT2 for any reason, details of the holidays taken (employee name, employee number and date of holiday) must be sent to [email protected] so that they can be entered into CAT2.

Holidays taken and entered into SAP retrospectively i.e., after payroll cut-off, must be notified to [email protected], otherwise holiday pay may not be calculated correctly.

Managers must ensure that anyone who deals with holiday input is reminded about the importance of entering annual leave correctly and on time; this will include Time Administrators on some sites.

We have shared some guides on how to use CAT2. They can be found on the UK News download page:  CAT2 Line Manager Guide (822 downloads) CAT2 Employee Guide (806 downloads) CAT2 Time Administrator Guide (834 downloads)

• The first is for Managers who enter their employees’ absence information.
• The second is for employees who enter their own holidays.
• The third is for Time Administrators who enter holidays for a group of employees who are assigned to them.